Event Advisory & Consulting
Before you invest in an event, make sure it’s the right decision, location, and timing.
Most costly event mistakes don’t happen during execution. They happen much earlier – when choosing the venue, timing, technology, partner, or format.
We help catch those risks before they turn into invoices.
We can evaluate your idea, review an agency proposal, check a hotel contract, or tell you straight when an event doesn’t make business sense. If something isn’t right, we say it before the money is spent – not after.
When It Makes Sense to Talk
We work best with companies that:
- Want their event budget to support sales, relationships, and measurable ROI
- Are entering the U.S. or European market and need real local experience, not brochure knowledge
- See live events as a serious business tool in a world flooded with AI-generated content
- Have a proposal from an agency or hotel and want to know if it is fair, complete, and negotiable
- Have ambitious event plans, but limited internal time and resources
Why Pay for Advisory Before the Event?
- Start with a clear business goal - We define what the event is supposed to achieve - before you commit budget.
- Avoid expensive mistakes - Wrong location, wrong format, wrong setup. These decisions are hard to fix later - and expensive to get wrong.
- Talk about what matters to your audience - Most events focus on the company. We focus on what your audience actually cares about - and what drives decisions.
- Make the budget defensible - We help you structure the event so you can explain the spend - and the outcome - to your leadership team.
How We Work - Step by Step
1.
Initial call:
Free 30-minute online conversation. No commitment.
3.
Recommendations:
You get clear options, risks, and our reasoning behind each recommendation.
5.
Optional execution:
If we run the project, the advisory fee is credited toward the final cost.
2.
Analysis:
We review your goal, budget, market, audience, risks, and past experience.
4.
Action plan:
A practical document with budget, timeline, and next steps.
1.
Initial call:
Free 30-minute online conversation. No commitment.
2.
Analysis:
We review your goal, budget, market, audience, risks, and past experience.
3.
Recommendations:
You get clear options, risks, and our reasoning behind each recommendation.
4.
Action plan:
A practical document with budget, timeline, and next steps.
5.
Optional execution:
If we run the project, the advisory fee is credited toward the final cost.
What Sets Us Apart
- We’ll tell you if the event doesn’t make sense – If a smaller format, different approach, or no event at all is the better call, we’ll say so early.
- We understand B2B decisions – Long sales cycles, multiple stakeholders, and budgets that need to be justified. We work with outcomes, numbers, and business context.
- We know the markets from experience – The U.S., Europe, Asia, and the Middle East — contracts, logistics, customs, and business culture included.
- Advisory fees apply to execution – If we run the project, your advisory fee is credited toward the final cost. It’s not an extra fee — it’s the first step.
Good to Know:
- Hotel and venue contracts - especially international ones — can include terms that shift risk after signing. We know which clauses to watch and what to negotiate before you commit.
- Advisory is a standalone service. You can use our analysis and run the event with another partner - or on your own. Hiring us for execution is not required.
- The first conversation is always free - 30 minutes, no commitment, no sales pitch.
Want to check if your event idea makes business sense? Book a free 30-minute call - no commitment.
Advisory Services
- Event Feasibility Review – We check whether your event makes business sense, identify risks and savings, and help build a realistic budget for approval. Starting at $2,000.
- Proposal & Contract Audit – We review agency proposals or venue contracts, flag hidden costs and risky terms, and show what can be negotiated. Priced after document review.
- International Market Entry Advisory – Support with logistics, contracts, business culture, and event presence in a new market – based on hands-on work in the U.S., Europe, and the Middle East. Project-based pricing.
- Expert Partnership – Deeper support for complex projects: event strategy, leadership presentations, contract analysis, and expert oversight. $2,000 – $4,000 per day.
FAQ
Najczęstsze pytania klientów
Czy konsultacja ma sens, jeśli nie mamy jeszcze zatwierdzonego budżetu?
Tak – właśnie wtedy warto zacząć. Pomożemy ocenić, czy event w ogóle ma sens biznesowy i jak zbudować realistyczny budżet do zatwierdzenia.
Nie wiemy jeszcze, czy w ogóle robić event. Czy to nie za wcześnie?
To idealny moment. Nasze pytania często pomagają podjąć właściwą decyzję – zanim pojawią się zobowiązania finansowe.
Czy zapłacę za doradztwo i skończy się na tym, że i tak zaproponujecie nam event?
eśli event nie ma sensu w Twojej sytuacji – powiemy to na pierwszym spotkaniu. Naszym celem jest długoterminowa współpraca oparta na zaufaniu.
Czy możecie ocenić ofertę, którą otrzymaliśmy od innej agencji?
Tak. Możemy pełnić rolę zewnętrznego doradcy przy konkretnym projekcie – bez konieczności zlecania nam realizacji.
Czy możecie pomóc tylko przy jednym elemencie, np. ocenie kontraktu z hotelem?
Tak. Wchodzimy punktowo tam, gdzie potrzebujesz wsparcia.
Jak wygląda doradztwo przy targach?
Analizujemy opłacalność udziału, dobór lokalizacji, projekt stoiska, komunikację, logistykę i ryzyka kulturowe. Możemy też pomóc przygotować zespół do rozmów z partnerami i klientami na miejscu.
Jak wygląda doradztwo przy wejściu na rynek USA?
Analizujemy specyfikę rynku, rekomendujemy właściwe targi lub formaty eventowe, doradzamy przy negocjacjach kontraktów i przygotowujemy zespół pod lokalne standardy i kulturę biznesową. Mamy wieloletnią obecność na rynku amerykańskim.
Czy jeśli skorzystamy z doradztwa, musimy potem zlecić wam realizację?
Doradztwo jest niezależną usługą. Jeśli zdecydujecie się na współpracę przy realizacji – koszt doradztwa zostaje zaliczony na poczet projektu.
Planning an Event, Trade Show, or Conference?
Tell us what you’re trying to achieve. We’ll get back to you to schedule a short, free call – and help you figure out the right format, where to put your budget, and how to approach the project.
Rather just email us?
hello@eventgurub2b.com
